Minutes of the board meeting are a crucial aspect of good governance that ensure that the board has a record of every discussion and decision. The secretary of the board, or someone else designated for this role, is usually responsible for taking minutes during the meeting.
The person who is taking minutes of meetings must be capable of listening and capture the entire conversation even if some directors are discussing an issue or arguing. The minutes could also be scrutinized at a court if the company is sued, so they need to be as neutral and objective as possible.
Identify the time, date, and the location of the meeting. This information is necessary to organize your minutes after the meeting and allows the reader to find information quickly. It is also important to note whether the meeting is an annual or special, emergency, or executive session.
Include all attendees who attended the meeting, including presiding officers and board members and non-voting attendees including staff or guests. Maintaining a precise record of who was in attendance is important particularly for recording meetings that are held http://www.aboutboardroom.com/what-is-meeting-management-software/ remotely.
Include a summary of each agenda item, accompanied by a brief summary sentence or two that summarizes the main points of discussion and any important decisions that were made. It is important to avoid providing too much detail however. Detailed minute documents can be overwhelming to readers and make it difficult to comprehend the direction of the business.