The most effective virtual data room pricing is transparent and is based on the project’s size and duration. Some companies charge per page, others offer an amount of storage and user licenses, and some provide a monthly flat fee for unlimited access and usage.
For instance, investment banking firms frequently participate in M&A transactions that last for 10 months or more and typically require 50GB of storage space and 15 users. The total cost of such a project with an option for pricing per page is $60,000. A service that provides a flat-rate for the entire project can reduce the cost by up to $35,000.
A typical pricing model is to charge a certain amount of storage per user, and then charge an additional amount if that limit is exceeded. This is great for small text files but not for large images or video recordings.
The most effective virtual datarooms place value over price. Look for providers who offer useful features, such as customizable reports, graphs that are color-coded to show document activity, and a variety of export abilities. Also, think about whether the company’s customer service is responsive and available 24/7. Choose a platform that’s easy to use. Teams will want to be devoted to important tasks, not learning the intricacies of a tool. In addition, it’s often cheaper to opt venture capital fundraising for an option that allows customers to cancel their subscription at any time.